Bishop Watterson Band Program

Officers

President

Band Booster Presidents oversee the operation of the Band Booster organization, working closely with Band Director Mr. Mike Renzi and his staff, Bishop Watterson High School administration and others interested in the band and color guard, all working to ensure that band activities go forward in a way that is beneficial to all the students and parents that are involved with the Bishop Watterson High School Marching Eagles.

The Presidents, traditionally composed of a husband and wife team, conduct the Band Booster Meetings, which are usually held once a month. The presidents also coordinate the work of the Committee Chairs. The President appoints a non-voting representative to the Bishop Watterson School Board, which is traditionally the Past Presidents. The Presidents recruit Committee Chairs and help to recruit future officers of the Band Booster organization.

The Presidents communicate with members of the Band Booster organization between meetings usually by emails. They also rely on the Band Boosters’ website for communications to the band members and parents. The Presidents work to promote and encourage awareness of band activities throughout the school year.

The Presidents act as liaison and help to foster a good relationship among the Band, Color Guard, Band and Color Guard staff, school administration, and other organizations in the Watterson High School community. The Presidents meet with the principal and administration on various issues of interest to, and for the benefit of, the band community and the school, such as calendar coordination, fundraising opportunities, and other issues that arise from time to time, always keeping in mind the strong tradition of the band at Watterson High School.

Vice President

Treasurer

The Treasurer is responsible for maintaining the fiscal health and stability of the Band Boosters. Responsibilities of the Treasurer include:

  • Preparation of the annual budget, in consultation with the Director, Officers, and Committee Chairs,
  • Submission of check requests to the Watterson High School office for payment,
  • Collection of balances due, and preparation of deposits for submission to the Watterson High School office,
  • Maintenance of all necessary accounting records of the band boosters and preparing periodic financial reports for distribution to the membership, and
  • Maintenance of students’ incentive account records and preparing periodic reports of account activity.

The Treasurer is elected annually by the band boosters’ membership.

Sub Sale Treasurer

The Sub Sale Treasurer is responsible for the financial records of the sub sale and keeping track of how many subs are sold and by whom. Duties include:

  • Input sale information on a spreadsheet.
  • Collect, count and reconcile money.
  • Produce financial reports after the sale is over.
  • Submit checks to Watterson for depositing.

Two parent volunteers are needed during the sub sale. The treasurer is present during the day of the sub sale. Otherwise, most of the work is completed on the computer.

Recording Secretary

The Recording Secretary attends all Band Booster Meetings, taking copious and detailed notes. The meeting agenda serves as an excellent outline. As soon as reasonable, he or she types up meeting notes as a Word document then converted to pdf form, following the format established for Band Booster Minutes. This task needs to be completed - at the very latest - one week before the next meeting. The document is then e-mailed to the Booster President who makes any necessary additions and corrections. The Booster President provides copies of the minutes as well as agendas for band parents in attendance at Band Booster meetings.

At the subsequent Booster Meeting, the minutes will be submitted to members for approval. After the minutes have been duly approved and by the group at large, the recording secretary files a hard copy in the Band Booster Recording Secretary notebook and submits an electronic pdf copy to the web chairman for inclusion in the web site.

The Recording Secretary position is a great job for anyone who wants to know what's going on with the Band Boosters. It's also a great way to meet a lot of Booster parents, learn new names and begin to get involved.

Corresponding Secretary

School Board Representatives

After completing a one-year term as Band Booster President, the immediate past president typically serves the next year as the Band Booster Representative to the Watterson School Board during their monthly meetings held from August through June.

This is a non-voting position. The primary function is to serve as a liaison between the Band Boosters' and the Watterson School Board and to update the board during each meeting on upcoming Watterson Band Program events.

Watterson Administration